About This Segment
Featured Feature will be an ongoing segment inspired by you, our clients. Revisiting our old friends in their print rooms, we have been asking our clientele what they love, what they hate, and every other detail about their experience with DocBuster. We were immediately surprised—and thus inspired to write this segment—by how differently our clients were utilising the software. Firms have revealed a wide array of favourite features, each finding their own thing to love in DocBuster.
Featured Feature: Slip Sheets
DocBuster is unmatched in many ways but one feature seems to truly stand above the rest in differentiating it from competition: slip sheets. Incredibly useful, automatically printed and inserted, and pre-configured for your convenience, they are perhaps DocBuster’s most distinguishing and valuable feature.
You might be wondering what are slip sheets? Slip sheets are coloured sheets of paper printed preceding a file, their primary function being to separate documents from one another in a single print job. Basically, they serve the same function as tabs, which also separate documents. Unlike tabs, though, they are automatically printed and inserted, saving print room specialists the time and hassle of doing it by hand. And as obvious or as simple as these glorified ‘separators’ may seem, there’s a lot more to it. Here’s where slip sheets get a little more complicated—but also a lot more useful.
DocBuster’s slip sheets can include useful metadata about each file. When massive print jobs are given to litigation teams, this data helps them identify information like what type of file was printed, where it came from, when it was last saved or sent, a document’s author, and much more. Clearly, this is a tremendous aid for lawyers receiving thousands of different files from a wide array of sources.
Make sense so far?
There are three different levels of documentation at which clients typically insert slip sheets: folder, top level document, and attachment level. Print room specialists normally use a different colour for each to help lawyers immediately identify a document’s level. This is done effortlessly by placing specifically coloured paper into specific printer trays. Just input into DocBuster which tray is associated with which document level. The software will automatically identify each document’s level and print its respective coloured sheet. You can also insert slip sheets for specific date ranges or design slip sheets that will act as placeholders for files you wish not to print or that are duplicates.
Custom Slip Sheets
DocBuster gives you the freedom—and the tools—to create these slip sheets for your exact needs with the flexibility to include as little or as much information as you or your clients want. You can customise text orientations, placements, fonts, sizes, and more. You can add static text like document level labels or your firm’s name on every slip sheet. You can include field values from load files or database sources. You can, include specific metadata. Hey, you can even leave them blank if you’d like. The options are unlimited. And best of all, you can save your distinctive slip sheets in settings and reload them for any jobs to come, saving you even more time and frustration.
And if you’re not quite as enthused about custom slip sheets as we are, have no fear: DocBuster also includes pre-defined slip sheet templates built into the software based on client research. These templates are:
- DocBuster Classic
DocBuster Classic is a great template for print jobs from a singular folder, as it only includes the document name. Firms often use this for in-house review.
- Standard 1
Standard 1 is the ideal template for printing mixed file types because of its vast inclusion of detailed metadata. It includes document name, email sent date/time, last saved dates, and source paths, along with enlarged labels of the document level. If clients want highly specified information, firms often use this template.
- Standard 2
Standard 2 is nearly identical to DocBuster classic; it includes only the document name. However, it prints top to bottom and places the text in the top right.
- DocBuster Simple Name and Path
Millnet’s in-house favourite, this template includes the file name and path name. Lawyers can identify not only which file has been printed but also from where it came. It also has enlarged labels identifying the document level.
- DocBuster Outlook Email Standard
This template is built for jobs printed directly from Outlook or for PSTs. It includes everything you need to know about emails: message class, sent date/time, to/from, subject, folder paths, and attachment names. Attachment slip sheets include the document name and source path so that lawyers can identify an attachment’s parent email.
Not only can you create your own slip sheets from scratch or use DocBuster’s, you can also add custom metadata or static text to the pre-defined slip sheets, as well. A user simply needs to select the template they want and add their additional text under the User Defined tab.
Each firm—and each job within that firm—has highly specific requirements… but DocBuster’s slip sheets feature can match them. Glorified separators or intensive summaries of file metadata? That’s up to you. Just like it should be.